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As you prepare for the conference, please review the following important information to help make your experience enjoyable and stress-free.
? Location & GPS Directions
Yamagata Hall and Lodge
For the most accurate GPS directions, we strongly recommend entering “Yamagata Hall and Lodge” directly into Apple Maps or Google Maps.
Once you arrive at the front gate, signage will be posted to help guide you to the conference location.
IMPORTANT: Please allow additional travel time! The drive from the front gate to the lodge takes approximately 10–15 minutes.
✅ Conference Registration
Registration: Saturday, 7:00 AM – 8:30 AM
We encourage everyone to arrive early to allow time for parking, registration, and getting settled before the conference begins.
The finalized conference schedule is attached for your reference.
? Lodging Information
If you have reserved overnight accommodations, please note:
  • Hotel Check-In: 3:00 PM
  • Hotel Check-Out: 10:00 AM
The hotel is connected to the conference center, so all conference activities and lodging are conveniently located at the same property.
?️ Meals & Refreshments
Saturday
  • Breakfast and lunch are provided.
  • Dinner will be available for purchase from on-site food trucks offering a variety of meal options.
Sunday
  • Breakfast and a snack will be provided.
Both Days
  • Coffee, water, and tea will be available throughout the day.
? Saturday Evening Networking Event
Don't forget to join us for our Saturday evening networking event!
This will be a great opportunity to relax, enjoy some s'mores, connect with colleagues, meet new friends, and spend time together outside of the educational sessions.
We hope everyone will make plans to join us!
? Wi-Fi Access
Free, open Wi-Fi is available throughout the property. No password is required!
? Silent Auction – Supporting OT Scholarships
Be sure to visit our Silent Auction during the conference!
We encourage you to bring some extra cash and participate in bidding on some great items.
Tickets are $1 each, 6 for $5, 15 tickets for $10, and/or the length of past WVOTA President Jacob’s arm (27 Tickets) for $25.
All proceeds from the silent auction will support occupational therapy scholarships! Your participation helps invest in the future of our profession.
? Support Future OTAs!
The University of Charleston Occupational Therapy Assistant (OTA) Program will be selling T-shirts for $20 each!
Proceeds will help OTA students raise funds to attend the AOTA National Conference, providing valuable professional development and networking opportunities.
We appreciate your support of our future occupational therapy practitioners!
We Can't Wait to See You!
Thank you for being part of WVOTA and for supporting occupational therapy in West Virginia. We are looking forward to an exciting weekend filled with educational opportunities, professional connections, and fun!
Safe travels, and we'll see you at the conference!