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  Apr 24, 2017
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CONSTITUTION OF THE WEST VIRGINIA OCCUPATIONAL THERAPY ASSOCIATION

ARTICLE I: NAME AND OBJECTIVE

SECTION 1: Name: The organization shall be called the West Virginia Occupational Therapy Association, herein after referred to as the Association, and can be affiliated with the American Occupational Therapy Association.

SECTION 2: Objectives: The objectives of the Association shall be to promote the use of occupational therapy, to advance the standards of education and training in this field, to promote research, and to engage in any other activity that may be considered advantageous to the profession and its members.

BYLAWS OF THE WEST VIRGINIA OCCUPATIONAL THERAPY ASSOCIATION

ARTICLE I: MEMBERS

SECTION 1: classes: The membership of this Association shall be divided into 8 classes:

Registered Occupational Therapist
Licensed Occupational Therapist
Certified Occupational Therapy Assistant
Licensed Occupational Therapy Assistant
Student Occupational Therapist
Student Occupational Therapy Assistant Associate
Honorary Life

  • Registered Occupational Therapist: One who is in good standing with the National Board for Certification in Occupational Therapy (NBCOT)
  • Licensed Occupational Therapist: One who is in good standing with the West Virginia Board or another state’s licensure agency.
  • Certified Occupational Therapy Assistant: One who is in good standing with the National Board for Certification in Occupational Therapy (NBCOT)
  • Licensed Occupational Therapy Assistant: One who is in good standing with the West Virginia Occupational Therapy Licensure Board or another state’s licensure agency.
  • Student Occupational Therapist and Student Occupational Therapy Assistant: One who is enrolled in an approved, accredited educational program leading either to the qualifications of OTR or COTA, or one seeking accreditation.
  • Associate: An individual who is interested in promoting occupational therapy, but is not eligible for membership as an occupational therapist or occupational therapy assistant such as a foreign occupational therapist, an activity therapist, or a student from an educational program that is not occupational therapy.
  • Honorary Life: A life membership, which is conferred upon those who have performed distinguished service in the field of occupational therapy, to be selected by the executive committee and approved by majority vote at a business meeting. One who has has distinguished themselves through years of consistent service toward the WVOTA.

SECTION 3: Membership in Good Standing: A member who meets the qualifications for membership in the appropriate class and has paid the appropriate dues.

SECTION 4: Rights and Privileges of Members

The Registered Occupational Therapist and/or Licensed Occupational Therapist Member:

  • Attend and participate in all business and special meetings of the WVOTA
  • Vote on all issues brought forth at business meetings
  • Eligible to hold any WVOTA office and serve on any committee
  • Receive routine mailings of the WVOTA
  • May be elected as a Representative or an Alternate to the Representative Assembly of the AOTA, if an AOTA member

The Certified Occupational Therapy Assistant and/or Licensed Occupational Therapy Assistant Member:

  • Attend and participate in all business and special meetings of the WVOTA
  • Vote on all issues brought forth at business meetings
  • Eligible to hold any WVOTA office and serve on any committee
  • Receive routine mailings of the WVOTA
  • May be elected as a Representative or an Alternate to the Representative Assembly of the AOTA, if an AOTA member

The Student Occupational Therapist or Student Occupational Therapy Assistant member:

  • Attend and participate in all business and special meetings of the WVOTA
  • Vote on all issues brought forth at business meetings
  • Receive routines mailings of the WVOTA
  • May serve on committees or as student representative if elected

The Associate Member:

  • Attend and participate in all business and special meetings of the WVOTA
  • Vote on all issues brought forth at business meetings
  • Receive routine mailings of the WVOTA
  • May serve on committees

The Honorary Member:

  • May have the privileges of the above category for which they qualify
  • Receive routine mailings of the WVOTA
  • May serve on committees

SECTION 5: Transfer of Membership: Members of other occupational therapy associations shall be accepted as members in like status, upon presentation of proper credentials signed by the President of the association from which the member is transferring.

SECTION 6: Any member who may commit any felony considered to be in conflict with the policies of the Association may be dismissed from membership by a two-thirds vote of the Executive Committee at a meeting called for that purpose, provided that at least ten (10) days written notice by registered letter shall be given him/her of such impending action.

ARTICLE II. OFFICERS

SECTION 1: officers: The officers of the West Virginia Occupational Therapy Association shall be President, Vice-President, Secretary, and Treasurer.

SECTION 2: Elections: A. Election for the offices of President and Treasurer shall be conducted in the Spring of even years. Elections for the offices of Vice-President and Secretary shall be conducted in the Spring of odd years. Results for the office of President and Treasurer shall be announced by a written or electronic notice to all members in the even years. Election results for the office of Vice President and Secretary shall be announced by written or electronic notice to all members in the odd years. The newly elected officers will assume office on the first day of July, following their election. The newly elected officers shall be notified immediately of election results by the nominating committee.

SECTION 3: Eligibility and Qualifications:

C. The President, Vice-President, Secretary, and Treasurer shall be elected by plurality vote of the voting members in good standing by mail or electronic ballot in the years designated by these bylaws.

1. The President must have been a member in good standing in the Association for a minimum of one year and held an association office or chaired a committee. 2. The Vice-President, Secretary, and Treasurer must have served on an association committee.

SECTION 4: Terms of Office: The terms of the President, Vice-President, Secretary, and Treasurer shall be two years and they may be elected for only one succeeding term.

SECTION 5: Duties, President: The President shall be responsible for guiding and conducting the activities of the Association.

The President
Shall preside at all meetings of the Association,
Shall be Chairman of the Executive Committee,
Shall appoint all standing committees with the approval of the Executive Committee and be an ex-officio member of all committees,
Shall approve all written obligations of the Association, and shall perform such other duties as the Executive Committee shall assign.
In the absence of the Secretary at any meeting, a secretary pro-term shall be appointed by the President or the presiding officer to record the minutes of the meeting.
Shall prepare an annual report with input from the Executive Committee,
Shall serve as a liaison to the Board of Occupational Therapy or appoint an alternate, Shall adhere to standard operating procedures,
Shall transfer all of the President’s WVOTA records and documents to the incoming President.

SECTION 6: Duties, Vice-President: The Vice-President shall preside in the absence of the President and fulfill all the duties of the President. The Vice- President also serves as Chairman of the Program Committee. Shall transfer all of the Vice-President’s WVOTA records and documents to the incoming Vice-President.

SECTION 7: Duties, Secretary: The Secretary shall keep record of all business transacted, send out notices of all meetings at least two weeks in advance to those members concerned, keep a record of membership, conduct the correspondence and perform such duties as may be delegated to him/her by the Executive Committee. The Secretary shall be responsible for the newsletter. Within thirty (30) days after the election of officers, the Secretary shall send to the WVOTA President, membership and staff liaison of ASAP, complete list of the names and addresses of the elected officers, together with their terms of office. The Secretary shall promptly report any changes in elective officers occurring within the year. The Secretary shall file with the staff liaison of ASAP,a copy of the Constitution and Bylaws of the Association when requested.
Maintain updated list of all WVOTA members. Shall transfer all of the Secretary’s WVOTA records and documents to the incoming secretary.

SECTION 8: Duties, Treasurer: The Treasurer may be bonded. The Treasurer shall send out notices of the annual dues, receive payment of dues and have general custody of all funds of the Association, keep accurate books showing receipts and disbursements, perform such other duties as may be delegated by the executive Committee. The Treasurer shall make at least one annual report membership on the financial status of the Association. The treasurer shall provide the Secretary with a listing of all current Members and notify the secretary of any lapse of membership. Shall transfer all of the Treasurer’s WVOTA records and documents to the treasurer.

SECTION 9: Vacancies: A. In the event the office of Vice-President, Secretary, or Treasurer is vacated, the Executive Committee shall appoint a replacement to complete office.

In the case of a vacancy in the office of President, the Vice-President shall automatically assume the incumbent position and serve out the remainder of that term of office.

Such a person appointed must fulfill all the qualifications for the position.

ARTICLE III. DUES

SECTION 1: Membership dues shall be determined by the Executive Committee in accordance with the needs of the Association as voted on by the membership.

SECTION 2: Dues shall be payable as determined by the Association. After that date dues are to be considered delinquent and the member dropped from association membership. A member so dropped may be reinstated by payment of dues for the entire year.

SECTION 3: Any member may initially join the Association by paying the dues set by Association. A new member may join the Association after the due date by paying one half of the set amount for the year.

ARTICLE IV. MEETINGS

SECTION 1: Annual Meeting: The Annual Meeting shall be held in the Fall. The election results shall be formally presented to the membership at the Annual Meeting.

SECTION 2: Four meetings of the Association shall be held for the purpose of such business as would naturally come before the Association. At least one meeting shall be held in the spring and one in the fall of each year. All meetings shall be held within the State of West Virginia at such place, as the Executive Committee shall approve.

SECTION 3: Special meetings, if necessary, may be called by the President and attended by at least three members of the Executive Committee who will inform the membership so that word reaches them at least three days before date of meeting.

ARTICLE V. COMMITTEES

SECTION 1: The Executive Committee shall have the power to create such committees and special committees, as it may deem advisable.

SECTION 2: The President, Vice-President, Secretary and Treasurer shall function as the Executive Committee until a growth in membership indicates a need for further representation. The additional members shall be appointed by the President with approval from the Executive Committee at its first meeting.

SECTION 3: All committees shall consist of not less than two members; the Chairman of each shall be a member in good standing and shall be appointed by the newly elected Executive Committee at its first meeting.

Section 4: Organizational Advisor-The AOTA Representative is an organizational advisor to the WVOTA Executive Committee and shall participate in Executive Committee meetings.

SECTION 5: Standing Committees:

  1. FINANCE Committee - shall prepare a budget for the ensuing year and submit it to the Executive Committee. It shall devise plans for raising all monies necessary to promote the purpose of the Association not covered by dues. The Treasurer shall chair the committee.
  2. LEGISLATIVE Committee-shall obtain accurate knowledge and keep the Association aware of all bills relating to health and medical services before the state legislative bodies.
  3. MEMBERSHIP Committee - shall increase the membership of the Association by contacting throughout the state (by correspondence and in the newsletter) hospitals and organizations interested in rehabilitation for names of occupational therapists, members of allied professions and other interested persons. Prospective members shall be sent an application for membership.
  4. NOMINATING Committee - shall prepare a slate of nominees according to the rotation schedule, consisting of one or more candidates for each office to be filled who have consented to serve if elected. The nominating committee may announce a call for nominations in the official publication of the Association. A report of the committee's slate shall be presented at a spring meeting. Ballots shall be mailed or sent electronically to Association members in good standing in the Spring of the year.
  5. PROGRAM Committee - shall prepare and arrange for all regular and special meetings of the Association, assign topics, arrange for special speakers, and assist the Executive Committee in arranging or suggesting programs for meetings.
  6. PUBLIC RELATIONS Committee - shall devise ways and means of interpreting occupational therapy to professional and lay groups and to the public at large.
  7. RECOGNITION Committee - shall be responsible for recommending policies for eligibility and guidelines for award procedures to the Association for approval. Shall review candidates for all honors, shall make the final decision regarding selection of individuals as award recipients.

Article VI. FISCAL YEAR

SECTION 1: The fiscal year shall be from January first to December 31st.

Article VII. AMENDMENTS

SECTION 1: Any proposed Bylaw revision(s) shall be mailed or sent electronically to members with a ballot.

SECTION 2: The Bylaws of the Association shall be amended by a two-thirds vote of the members of the Association voting.

SECTION 3: Proposed amendments shall be effective immediately after the results of the balloting is known.

Article VIII. PARLIAMENTARY AUTHORITY

SECTION 1: Robert's Rules of Order Revised, shall be the parliamentary authority for all matters of Procedure not specifically covered by the Constitution/Bylaws of the Association or by special rules of procedure adopted by it.

Article IX. QUORUM

SECTION 1: The quorum at any meeting shall be the majority of members in good standing present and voting and shall include at least 3 of the Executive Committee members.

SECTION 2: A quorum for the Executive Committee shall be at least three officers.

Article X. STATE Election AREA

SECTION 1: The WVOTA election area shall encompass all WVOTA members.

Mail throughout this document refers to either US postal or electronic communications ex. (email).

Revisions:

  • 4-2-2014
  • 7-1-2005



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